Executive Assistant to CEO

Dubai, UAE

About the Opportunity

We are recruiting for a conglomerate of specialized companies providing IT products & services and documentation solutions. With 20 years of industry experience, this organization serves both private consumers and corporate clients with a strong commitment to innovation, quality, and customer satisfaction.

Compensation Package

Salary: AED 4,000 – 5,000 per month

Male candidates preferred

The Role

We seek a highly organized Executive Assistant to provide comprehensive support to the CEO and serve as a critical bridge between the CEO and various departments, ensuring seamless communication and operational efficiency across the organization.

Key Responsibilities

Executive Support & Calendar Management

• Manage CEO’s complex calendar, scheduling meetings, appointments, and commitments
• Coordinate all travel arrangements including flights, accommodations, and itineraries
• Anticipate scheduling conflicts and proactively resolve them
• Ensure CEO is prepared for all meetings with necessary materials and briefings

Communications & Correspondence

• Handle confidential correspondence and sensitive communications with discretion
• Screen and prioritize calls, emails, and meeting requests
• Draft, review, and edit executive communications and presentations
• Manage incoming and outgoing communications on behalf of the CEO

Liaison & Coordination

• Serve as primary liaison between CEO and department heads
• Facilitate effective communication across all organizational levels
• Coordinate cross-departmental initiatives and projects
• Build and maintain strong relationships with internal stakeholders

Meeting & Event Management

• Prepare comprehensive meeting agendas and supporting materials
• Create executive presentations and reports
• Take minutes and track action items from executive meetings
• Organize company events and executive functions

Relationship Management

• Manage relationships with key clients, partners, and vendors
• Represent the CEO professionally in external communications
• Coordinate with external stakeholders on CEO’s behalf
• Facilitate introductions and maintain executive network

Office Operations

• Oversee executive office operations and administrative functions
• Ensure compliance with company policies and procedures
• Manage confidential files and documentation
• Handle expense reports and budget tracking for executive office

Qualifications

Required

• Bachelor’s degree preferred
• 3-5 years of experience as Executive Assistant or in similar senior administrative role
• MANDATORY: Fluency in Malayalam, Hindi, and English (spoken and written)
• Experience in electronics/technology industry preferred

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with project management tools and systems
• Familiarity with CRM systems
• Strong digital literacy and ability to learn new software quickly

Professional Competencies

• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Outstanding communication abilities across all levels of organization
• High level of discretion and confidentiality in handling sensitive information
• Excellent time management and ability to work under pressure
• Strong problem-solving skills with proactive approach to challenges

Personal Attributes

• Professional demeanor and executive presence
• Detail-oriented with meticulous attention to accuracy
• Self-motivated and able to work independently
• Flexible and adaptable to changing priorities
• Diplomatic and politically savvy in handling sensitive situations
• Strong emotional intelligence and interpersonal skills

What We Offer

Compensation & Benefits

• Competitive salary package (AED 4,000 – 5,000 per month)
• Comprehensive health insurance coverage
• Additional benefits as per UAE labor law

Professional Development

• Professional development and training opportunities
• Exposure to executive-level decision making
• Career growth opportunities within the Group
• Dynamic work environment with international brands

Work Environment

• Fast-paced, innovative technology-focused organization
• Opportunity to work directly with senior leadership
• Diverse, multicultural team environment
• Modern office facilities in Dubai

Ideal Candidate Profile

The ideal candidate is a highly organized, multilingual professional who thrives in a fast-paced environment and can anticipate needs before they arise. You should be comfortable handling confidential information, managing complex schedules, and serving as a trusted partner to executive leadership. Your trilingual capabilities (Malayalam, Hindi, English) and understanding of diverse cultural contexts will be essential in facilitating effective communication across our organization’s stakeholder network.